/ Plugin Category

/ Forms & Data Collection

/ Contact Forms

/ GravityWP – Count

GravityWP – Count

By GravityWP

Forms & Data Collection / Contact Forms

Reviewed by Omar Dabbas

Trusted WordPress expert with 20+ years of experience evaluating plugins for the WP ecosystem.

GravityWP – Count Review - In-Depth Analysis

Count and display the number of Gravity Forms entries or the total of a number field for multiple entries.

Performance Overview

WPS Score

7.02/10

User Rating

5/5 (based on 13+ reviews)

Active Installations

1,000+

Update Frequency

Below Average It is calculated using the weighted average of same category plugins.

Security Score

1 / 10 (Very Low Risk) It is calculated using the weighted average of all versions.

What It Does

This plugin allows you to count and display the number of entries from Gravity Forms. You can also calculate the total of a specific number field across multiple entries.

Use the simple shortcode to count entries for a specific form. For more advanced usage, you can sum the values of a number field from all entries of a Gravity Form.

Additionally, the plugin offers extensive shortcode options to filter results based on various criteria, including form status and date ranges.

Comparing to Alternatives

GravityWP – Count stands out as a unique plugin in its category, with no close direct alternatives available.

Top alternatives

Strengths

Perfect 5-star rating indicating high user satisfaction
Simple yet powerful functionality for counting Gravity Forms entries
No known security vulnerabilities ensuring safe use
Highly praised for ease of use and effectiveness
Supports advanced filtering and shortcode customization

Weaknesses

Lacks a pro version with additional premium features
Limited documentation for complex use cases
No direct alternatives to compare feature sets
May require user support for advanced queries

User Sentiment Analysis

With a perfect 5-star rating from all 13 reviewers, user feedback is overwhelmingly positive, highlighting the plugin's reliability and usefulness.

Positive highlights

'Great plugin! Thank you!' - Gwenael
'Simple plugin that delivers powerful results.' - Chapmanmarketingsolutions
'Very lovely plugin.' - atechguy
'Does what it says and well.' - Marco
'No longer need to open the dashboard to view entries.' - Deddy Manze

Common complaints

Weaknesses

Limited support for complex filtering scenarios
No premium support or advanced features due to absence of pro version
Some users seek guidance for multi-label dropdown counting

Who Should Use This?

Best for

Users needing a straightforward, reliable way to count Gravity Forms entries with filtering capabilities will find this plugin ideal.

Not ideal for

Those requiring advanced features, premium support, or extensive customization options might find this plugin limiting due to the lack of a pro version.

Pricing & Value

Free version includes

The free version offers full functionality for counting Gravity Forms entries with various filters and shortcode options.

Final Verdict

GravityWP – Count is a highly effective and well-regarded plugin for counting Gravity Forms entries, praised for its simplicity and reliability. Its perfect rating and lack of security issues make it a trustworthy choice for users needing this specific functionality.

While it lacks a pro version and direct alternatives, its free offering delivers strong value for users with straightforward needs. Those seeking advanced features may need to look elsewhere, but for most, this plugin fulfills its purpose excellently.

Other Notable Features

Here are a few other notable features of this free GravityWP – Count plugin.

Count

Gravity Forms

Number Field

FAQ

Yes, you need to install the Gravity Forms Plugin for this plugin to work.

Thanks to the wonderful support of GravityView (affiliate link) we also added a filter for approval status:

[gravitywp_count formid="2" number_field="4" is_approved="yes"]

is_approved: Do you want to count only for the approved entries in GravityView? Or only the entries that are not approved? Add is_approved=”yes” or is_approved=”no” to your shortcode attributes.

Yes, Gravity Flow (affiliate link) is also supported. To simply show the number of entries that are at a specific Gravity Flow step, use this shortcode:

[gravitywp_count formid="2" workflow_step="5"]

You have to use the workflow step ID to filter the number of entries that are currently pending on that step. You can use the GravityWP – Merge Tags plugin to easily find the ID (or even the shortcode to use). The plugin will provide a page with all the details of Gravity Flow steps for every form, including the shortcode to use.

Or, the more difficult variant, you can open the step you want to filter on and check the url. It will be something like this:

gravitywp.com/wp-admin/admin.php?page=gf_edit_forms&view=settings&subview=gravityflow&id=2&fid=5

The last number in the url (the ‘fid=5’) shows the ID of the workflow step.

workflow_step: Fill in the workflow step ID here to use as a filter.
workflow_step_status: This is a comma seperated string. You can use one or both of the following options: pending,complete.
workflow_step_is_current: this can be set to true or false. If set to false, it will count everything that is in workflow steps after the selected workflow_step (including the selected workflow_step).

If you only want to show the total entries or the count of a number field for the currently logged-in user, you can use

created_by="current"

Here you find the shortcodes to count the total of entries (with or without filters). You will notice that you don’t have to fill in decimals or decimal points, because these shortcodes only count the total of entries (which is always a whole number). It is possible to define a thousand seperator.

[gravitywp_count formid="2" thousands_sep=","]

or use the default (thousand separator is a comma):

[gravitywp_count formid="2"]

formid: This is the id of the form you want to target your shortcode at. It’s in orange. This will also accept a comma-seperated array of form id’s.
thousands_sep: The thousands seperator is to, what it says, the notation you use to seperate thousands. In the USA this is a comma, in Europa this is a point. For example a million in USA is: 1,000,000.00 and in Europe it is: 1.000.000,00. You can define the thousands seperator in the shortcode.

You can use filters to only show the calculations you want (based on fields in the form). To use one filter, use this shortcode:

[gravitywp_count formid="2" filter_field="3" filter_value="IT developer" thousands_sep="," ]

filter_field: this is the Field ID you want to use in your filter. Go to your Gravity Form, go to the Field (text, dropdown, radio button) you want to use as your filter and write down the Field ID number to use in filter_field in your shortcode.
filter_value: write here the exact value that is in your text, radio button or dropdown. If you clicked ‘show values’, use the text under Value (don’t use the label).

With 2 filters

[gravitywp_count formid="2" filter_field="3" filter_value="IT developer" filter_field2="5" filter_value2="41 and older" thousands_sep="," ]

filter_field2: this is the Field ID you want to use in your second filter.
filter_operator2: an optional comparison operator, possible values: =, is, contains, is not, isnot, <>, like, not in, notin, or in. Defaults to =.
filter_value2: write here the exact value that is in your text, radio button or dropdown (for the second filter!). If you clicked ‘show values’, use the text under Value.

You can use up to 5 filters.

Here you find the shortcodes you can use to calculate the totals of number fields in multiple Gravity Forms entries.

Count and display a number field calculation (without filters):
If you want to retrieve the total sum of the values of a number field from multiple entries, use this shortcode:

[gravitywp_count formid="2" number_field="4" decimals="2" dec_point="." thousands_sep="," ]

or use the default shortcode (2 decimals, dec_point =”.” and thousands_sep=”,”):

[gravitywp_count formid="2" number_field="4"]

number_field: This is the ID of the number field you want to target. Make sure this is a number field!
decimals: This is how many decimals you want to show (after the point (if you are in the US or England) or after the comma (if you are in Europe or the rest of the world)). You can type 0 (zero) if you only want to show whole numbers. You can type 1, 2, 3, 4 or 10 or more to show more decimal numbers.
dec_point: This is what decimal point you want to use. In the USA and England this is a point. In Europe, the comma is used to show the decimal point. For example: USA: 1.23 and Europe: 1,23.

If you want to use the Count Plugin and filter on 1 field (text, dropdown, radio button), use this shortcode:

[gravitywp_count formid="2" number_field="4" filter_field="3" filter_value="IT developer" decimals="2" dec_point="." thousands_sep="," ]

Two filter fields:
If you want to use the Count Plugin and filter on 2 fields (text, dropdown, radio button), use this shortcode:

[gravitywp_count formid="2" number_field="4" filter_field="3" filter_value="IT developer" filter_field2="5" filter_value2="41 and older" decimals="2" dec_point="." thousands_sep="," ]

Yes, you can use the following data to filter the results:

Filter hook is named ‘gwp_count_result’. Followed by the callback function which holds 3 arguments:
1: $formatted_value, the default output value of the count.
2: $raw_value, the raw unformatted output value of the count.
3: $formids, an array with the ID’s of the coounted forms.

Example: For form with ID 1, unformatted values are compared with the number 10. Values lower than 10 are returned as formatted and in a red styling.
When the value is 10 or higher, the formatted value is returned without a styling.

add_filter(     'gwp_count_result',     function( $formatted_value, $raw_value, $formids ) {          if ( $raw_value < 10 && $formids['0'] === '1' ) {             return '<span style="color:red;">' . $formatted_value . '</span>';         } else {             return $formatted_value;         }     },     10,     3 );