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User Notes

By cartpauj

User Management & Authentication / User Profiles & Avatars

Reviewed by Omar Dabbas

Trusted WordPress expert with 20+ years of experience evaluating plugins for the WP ecosystem.

User Notes Review - In-Depth Analysis

Keep private notes about each user visible only to Administrators. Ideal for managing large user bases.

Performance Overview

WPS Score

7.14/10

User Rating

4.8/5 (based on 15+ reviews)

Active Installations

800+

Update Frequency

Below Average It is calculated using the weighted average of same category plugins.

Security Score

5 / 10 (Medium Risk) It is calculated using the weighted average of all versions.

What It Does

This plugin adds a text editor area to each User Profile in the dashboard for Administrators to keep private notes about each User. The notes are ONLY visible to Administrators - that's the whole point! It also adds a column to the 'All Users' list where you can quickly see the note for the user without having to even open their profile.

It is especially handy for Membership Sites where you may have thousands of members to deal with and need to remember special circumstances for them.

Comparing to Alternatives

User Notes stands alone in its category with no close direct alternatives available, making it a unique choice for users needing this specific functionality.

Top alternatives

Strengths

Simple and intuitive design that is easy to use.
Allows adding private notes visible only to admins.
Integrates notes display on the Users Page for convenience.
Lightweight plugin consisting of a single PHP file.
No frills, focusing on core functionality without unnecessary complexity.

Weaknesses

Lacks the ability to view and edit notes directly in the user list view.
No translation file (.po) included, requiring manual text modifications for localization.
Limited feature set compared to some alternatives that offer inline note editing.
No pro version or advanced features available.

User Sentiment Analysis

With a high overall rating of 4.8 out of 5 from 15 reviews, users generally express strong satisfaction with the plugin's simplicity and effectiveness.

Positive highlights

"Perfectly designed and easy to use" — falconreid
"Simple and works" — ehmarketing
"Great plugin, very useful for multi-level user sites" — Sergioot
"Awesome, needed this feature" — Tarak Nath Gorai
"Nice plugin, would love inline note adding" — epgb101

Common complaints

Weaknesses

No inline note editing in user list view, requiring profile page access.
Lack of translation support complicates localization.
Feature set is minimal without advanced options.

Who Should Use This?

Best for

Users or administrators seeking a straightforward, lightweight plugin to add private notes to user profiles without extra complexity.

Not ideal for

Those needing advanced note management features like inline editing or multi-language support, or who require a plugin with ongoing premium enhancements.

Pricing & Value

Free version includes

The free version offers all core features, including adding private notes to user profiles and viewing them on the Users Page.

Final Verdict

User Notes is a well-received, simple plugin that fulfills a niche need for private user notes with minimal fuss. Its ease of use and lightweight design make it an excellent choice for those wanting basic functionality without additional features.

However, the lack of inline editing, translation support, and a pro version limits its appeal for users seeking more robust or customizable solutions. Additionally, a past medium-severity security vulnerability has been fixed, but users should ensure they keep the plugin updated for safety.